Policies

Cancellations

The Parks & Recreation Department reserves the right to cancel any class or activity due to weather, facility considerations, or insufficient enrollment.
If schools are closed due to inclement weather, classes are not held.

Refund Policy

West Linn Parks and Recreation reserves the right to cancel programs/camps due to low enrollment or unforeseen circumstances. If a program is cancelled by West Linn Parks and Recreation you will receive a full refund.
West Linn Parks and Recreation reserves the right to change or combine programs/camps and will make every effort to notify participants of any changes.
Refund requests must be made in writing to parksrefunds@westlinnoregon.gov and must be received by the following deadlines, unless otherwise listed for the program or camp:

-For regular programs: 5 business days prior to the first day of the program.

-For camps: 10 business days prior to the first day of camp.

All requests for refund will be charged a $10 administrative fee.
Any person may request a credit in lieu of a refund. Credits will not be charged an administrative fee but can only be used for Recreation programs that use RecDesk registration.
There will be no refund or credit issued if the request is made after the program/camp request deadline has passed.

Summer Camp Best Practices

These guidelines are suggestions made by the Parks and Recreation Department, contracted camps are entitled to their own policies. Please contact individual camps for detailed procedures.

Sick

Sick Campers may not attend camp. If a camper develops symptoms during the camp day, we will notify an authorized adult to pick the child up.

If any of the below circumstances is true for a camper, that camper is required to stay home from camp:

- In the past 24 hours, the camper has reported or exhibited:

· A fever of 100.4 or higher, or chills

· A cough (new, changed, worsening)

· Shortness of breath or difficulty breathing

· Headache

· Sore throat

· Muscle or body aches

· Congestion or running nose not related to seasonal allergies

· New loss of taste or smell

· Fatigue

· Diarrhea

- The camper has taken medication to reduce a fever prior to coming to camp

- The camper has a transmissible Illness (Chicken pox, strep throat, pink eye, etc.)

- Within the last 5 days, the camper has tested positive for Covid-19

Illness

If a camper exhibits or reports symptoms during camp that are not consistent with a diagnosed chronic illness, allergy, or condition that was documented on the camper’s emergency form. The camper will be separated from the group until an authorized adult is able to pick them up.

Returning to camp after illness

A camper who exhibits or reports one or more symptoms may return to camp after they have been symptom-free for 24 hours.

Late

Campers not picked up on time will be charged an additional fee of $10 for every 15 minutes campers remain on-site. Payable in cash or check upon arrival.

Heat

If temperatures are predicted to hit or exceed 100 degrees during camp hours, camp may be canceled with a refund given back for the day we cancel. Our programs reserve the right to make decisions in real time as conditions change.

We may make accommodations on days when the weather is predicted to be 100 degrees or higher such as:

- Half day camp (9am-12pm)

- Going to an indoor facility for the afternoon (movie theater, aquatic park, Ext.) subject to availability of facility and buses

If we choose to do either of these options, there will be NO Refund for hours camp is offered.

Air quality

Since this camp is focused outdoors, we will run into times in the summer when the air quality is poor. If the air quality index (AQI) for the camp location is forecasted to be listed as UNHEALTHY ( AQI= 151 or higher) throughout the camp day according to airnow.gov, camp will be canceled for the day with a refund given. Our programs reserve the right to make decisions in real time as conditions change.